Job Summary

Responsibilities

• Coordinate and assisting in travel arrangements (air ticket and hotel booking for oversea VIPs and local staffs)
• Issuance of office staffs/visitor access passes, pedestal key, cupboard key etc and update and maintain the record (follows the security procedures)
• Collection of mails from letter box, sorting and distribution to intended recipients department; franking of outgoing mails
• Organize and manage local/international couriers service when required (e.g. 1 hours express / DHL)
• Manage inventory for office stationeries, pantry supplies and medical first-aid
• Liaise with different vendors on facilities issues in the office, pantry equipment and office plants, etc
• Overall office management such as maintain furnishing, equipment, supplies, infra-structure (e.g. maintain paper tray, checking toner levels in printers, shredder, binding machine etc)
• Establish and maintain appropriate telecommunication and information flow systems (e.g. visitor appointment, meeting room booking system)
• Manage overall office environment hygienic and cleanliness up-keep (including all meeting/conference/function rooms as well as common spaces in the office
• Welcoming of clients and visitors in a professional manner and directing them to the respective meeting rooms
• Attend to walk-in customers and handling their needs and enquiries
• Handling phone calls promptly in the company’s manner and ensuring that the telephones are covered at all times & directing calls accordingly to specific person/department
• Housekeeping and maintain tidiness of reception area as well as all meeting/conference/function rooms and clients social zones

Requirements

• Minimum GCE “O” level and above
• Preferred with at least 1 year of relevant experience in customer service / administrative
• Must have positive and professional attitude
• Excellent phone etiquette
• A good team player – reliable, flexible and helpful
• Cheerful, pleasant, and approachable personality
• Ability to multitask, work on own initiative and be able to solve problems quickly and effectively
• Proficient with MS Office and good organizational skills
• Good communication skills and ability to deal with people at all levels (keen interest in customer service)

Kindly send in your resume in MS Words Format ONLY

(NOTE: The following information should be included in the resume. Thank you)

- Date of availability
- Detailed job scope
- Starting and last drawn salary of last job
- Reason for leaving for all jobs
- Current Salary
- Expected Salary

Shortlisted candidates will be notified for an interview.

Please send your resume to Ms Anna Choy Hui Ling (Registration ID: R1107384) : anna@strategysolutions.com.sg

Call Strategy Solutions Services at 6226 3361

We will be most glad to assist you.

MOM License: 09C3018