Job Summary

Responsibilities

• Responsible for incoming/outgoing correspondence (deliveries and parcels) to and from COO’s office and ensure they reach the correct internal/external parties on time for their action
• Manage, filter and print out emails to the COO for her review and further
• Composition of various types of documents and report as and when required by the COO
• Handle confidential materials and information (personal and work related)
• Schedule meetings, appointments and manage calendars of the COO
• Manage travel arrangements (work and personal) e.g. flight bookings, transfer arrangement etc.
• Monitor personal budget, invoices, billings and other personal expenditures
• Manage claim submissions
• Administrate payments of CC and phone bills, payment of allowance to home employees
• Prepare monthly wages, manage renewal of WP and medical check-up for 3 local domestic helpers
• Monitor COO’s bank accounts and cheque book usage, request for new cheque books when required, assist to perform iBanking functions for COO’s expense payments
• Monitor balance amount of COO’s safe deposit boxes and ensure it is maintained above minimum required amount
• Ensure quarterly payment is received from Banker
• Arrange for schedule and supervise visits by sub-contractors/suppliers to home/property of COO
• Manage property maintenance and repair as and when required
• Monitor monthly rental payment of local residential home #1 and attend to Tenant’s complaint when required
• Monitor cheque payment to contractors and issue mortgage cheques for COO’s local residential home #2
• Ensure monthly payment of utilities, hotel expenses and domestic helper’s salary are in place for COO’s Bangkok residential home
• Monitor monthly accounts for COO’s Bali residential home

Requirements

• Minimum 2 Years of experience reporting to Director/ Senior management
• Has done administrative and simple book keeping duties
• Committed and possess good communication and interpersonal skills
• Able to work independently with minimum supervision
• Meticulous, organized and observe punctuality

Kindly send in your resume in MS Words Format ONLY

(NOTE: The following information should be included in the resume. Thank you)

- Date of availability
- Detailed job scope
- Starting and last drawn salary of last job
- Reason for leaving for all jobs
- Current Salary
- Expected Salary

Shortlisted candidates will be notified for an interview.

Please send your resume to Ms Anna Choy Hui Ling (Registration ID: R1107384) : anna@strategysolutions.com.sg

Call Strategy Solutions Services at 6226 3361

We will be most glad to assist you.

MOM License: 09C3018